Thornhill Community Academy is a “data controller” for the purposes of the Data Protection Act. We collect information from you, and may receive information from a previous school and the Learning Records Service.
We hold this personal data and use it to:
This information includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.
We will not give any of this information to anyone outside of the Academy without your consent or unless the law and our rules allow us to. If you want to see a copy of the information about you that we hold and/or share, please contact the Assessment and Data Manager at the Academy on 01924 324890 or by email at firstname.lastname@example.org
We are required by law to pass some of your information to the Department for Education (DfE), and, in turn, this will be available for the use(s) of the Local Authority. Some information may be passed directly to the Local Authority in line with data sharing agreements.
DfE may also share student level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to student level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) student level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:
If you would like to get in touch with either Kirklees Council and / or the Department for Education please contact:
telephone: 01484 221744
telephone: 0370 000 2288